Retention Specialist

Keep more customers. Lose less sleep.

Your Retention Specialist works proactively to protect your hard-earned book of business by providing a top-notch customer onboarding experience, retaining policies with late pay reminders and win back efforts, and proactive customer outreach so your agency can truly GROW.

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The ARS Difference

Supercharge Your Business With a Retention Specialist

We believe in the impact a Retention Specialist has on your business. Count on us to ensure your Retention Specialist is licensed, well-trained, and ready to help!

Tailored Onboarding

We carefully pair you with the most suitable Retention Specialist, reviewing a comprehensive range of tasks to ensure a seamless start, customized to meet the specific needs of your agency.

Consistent, Reliable Support

Your Retention Specialist provides consistent, day-to-day management of essential service tasks, ensuring your agency’s retention is the primary focus.

Commitment to Quality

At ARS, quality is our priority. We continuously train our Retention Specialists on the latest techniques and industry standards, ensuring your business benefits from superior support and streamlined operations at all times.

The Part We’ll Play

Typical Retention Specialist Responsibilities

While each agency’s needs are unique, all Retention Specialists are trained in core tasks essential to agency operations. We ensure they possess the up-to-date skills and expertise needed to deliver outstanding support to your office.

FORM Entry

Your Retention Specialist assists your team by entering FORM information directly into the system keeping your data accurate and up to date without adding to your team’s workload.

New Customer Onboarding

Your Retention Specialist manages New Customer Onboarding from start to finish using our proven 5-touch process:

Day 1 → Day 10 → Day 25 → Day 60 → Day 364

Each touchpoint is designed to build trust, reinforce coverage value, and set the foundation for a long-term relationship.

Late Pay Follow-Up

Late pay notices are handled with urgency and care. Your Retention Specialist uses a 5-touch follow-up process — 2 phone calls and 3 text reminders — to connect with customers before a missed payment becomes a cancellation.

Win-Back Setup

When a non-pay cancellation does occur, your Retention Specialist reaches out to attempt to reinstate that policy before the app date. If unsuccessful, the Retention Specialist will set up a win-back task for your team so no customer slips away without a second chance.

Premium Change Outreach

When premiums increase or decrease, your Retention Specialist sends a text to the customer inviting them to schedule a policy review appointment turning a potential concern into a retention opportunity.

DSS Set Up Not Completed / Reading

Your Retention Specialist reaches out to customers with DSS Set Up Not Completed using 2 contacts: a text reminder followed by a phone call.

For DSS Odometer Reading requests, your Retention Specialist sends a text reminder to the customer keeping the process moving without adding it to your team’s task list.

Our Remote Team Members Are Your Strongest Support

Hear From Our Agents

My Service Sidekick is very helpful with taking tasks off my inhouse team’s plate. She is responsive, organized, and overall, I am very pleased with her work and commitment to success in my agency. I am very fortunate to have My Service Sidekick as a part of my team and look forward to working with her for many years to come.

My Service Sidekick is EXTREMELY KNOWLEDGABLE! We have all learned things from him. I can already see how this service is benefitting my day to day operations. I may consider an Executive Sidekick as well! Using ARS takes the stress and hassle out of it for me, because clear expectations are set on Day 1.

My Service Sidekick just gets it! She knows the ropes of the industry and also provides valuable feedback and suggestions on the service flow. I feel like she handles things, and I don’t have to question if something is falling through the cracks. We definitely appreciate her!

My Service Sidekick has been absolutely wonderful. Even being in the industry for over 11 years, there have been things that I haven’t known that she has been able to answer for me. It has been great knowing that customers are getting responded to for things like claims and DSS, and that I have someone working every day to make sure items don’t fall through the cracks. She has been an essential part of the team and, looking back, I don’t know how we did it without her!

My Service Sidekick is wonderful. She’s thorough, extremely knowledgeable & very easy to work with. Her attention to detail is impeccable & she fully understands how important her role is to our agency team. Her experience shines through in her work ethic & ability to get things done. We assign things to her and KNOW that it will be done & properly followed-up on. She is an absolute joy to work with! So glad to have her!

I adore My Service Sidekick and his interactions with the team. He goes above and beyond to help out the office with such great detailed notes and pivots when he sees a decrease or TCM to Mutual. I couldn’t ask more from him!

Our Service Sidekick is absolutely amazing. She is handling more complex issues and is extremely thorough. She helps out fellow team members when they are behind. She is very knowledgeable. Just couldn’t be happier!

Responsive, pleasant, hardworking, thorough and accurate. My Service Sidekick really works hard for us and displays a desire to succeed. Really value and appreciate her.

My Service Sidekick is amazing in every aspect! She has been a fantastic addition and we love having her! She communicates with us and lets us know when she finds something that is off or wrong. We absolutely love her!

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The ARS Advantage

Save Time and Resources

Our team delivers not only exceptional service, but also exceptional Retention Specialists. We aim to create remote work opportunities while helping agencies streamline their administrative tasks. With a one-time, upfront setup cost and flexible pricing based on household count, you will save both time and money, maximizing your efficiency.

More About Our Pricing

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Connect With Our Team

Discover More About Retention Specialists

Whether you are ready to join our interest list or interested in joining our team, we would love to connect! Join our waitlist or apply below to become a part of the ARS family.

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